Roles and permissions
What a Super Admin, an Admin and an Employee can do, and how to change someone's access.
Everyone on your team has a role. The role, plus a few permissions you tick, decides what they can do. Your clients' logins are separate: see What your clients see.
The three roles
- Super Admin: full access to everything, always. The person who signed up is the first one, and a workspace always keeps at least one.
- Admin: someone who helps run the workspace. Can be given any of the five permissions.
- Employee: someone who does the work. Can be given the three permissions about content and billing, never the ones about the team or clients.
Who can do what
| Super Admin | Admin | Employee | |
|---|---|---|---|
| Work on posts and tasks | Yes | Yes | Yes |
| Approve and publish posts | Always | If ticked | If ticked |
| Delete posts and tasks | Always | If ticked | If ticked |
| Manage billing: out of scope work, invoices, payments and your lmnts plan | Always | If ticked | If ticked |
| Manage clients: add, edit and delete clients, connect their accounts, give them logins | Always | If ticked | Never |
| Manage team: invite, edit and remove people | Anyone | If ticked, Employees only | Never |
| Which clients they see | All | All | All, or only the ones you pick on Studio+ |
| Change roles, invite Admins and Super Admins | Yes | No | No |
| Turn a client's approvals on or off | Yes | With Manage clients | No |
| See the Activity log | Yes | No | No |
Without Approve and publish posts, a person sends posts for review instead of scheduling them, unless that client's approvals are turned off. See How approvals work.
Change someone's role or permissions
Step 1: Point at your picture at the top right and click Team. The list shows everyone with their role.
Step 2: Click Edit beside the person.
Step 3: Change the Role or tick and untick Permissions, then click Save changes.
Sprk images
Making images with Sprk costs real money per image, so it is given to each person on its own, not by role: even a Super Admin starts without it. Click the Sprk images: Off switch beside a person on the Team tab to turn it on, or tick Can generate images with Sprk on their edit page. See Sprk.
In a Creator+ workspace
Manage clients is called Manage the brand. Manage billing covers only your lmnts plan (My Account > Plan), since there is no client to bill.
Related
Invite a team member
Invite someone to your workspace's team and choose their role and permissions.
Choose which clients a team member works on
On Studio+, limit an Employee to the clients you pick, instead of every client.
Remove a team member
Take someone off your workspace's team, and what happens to their login and their work.
How approvals work
What Draft, In Review, Approved, Scheduled and Live mean, who approves, and what changes when a client's approvals are off.